Description
Supply Services Clerk - Level 4
Specifics on location/schedule identified below.
Job Posting #C-2024-30
Seniority is a determining factor
The Waterloo Catholic District School Board with a total student population of 38,000, provides services to students in 50 schools (Kindergarten to Grade 12) across the Waterloo Region.
The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.
All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board’s hiring processes.
GENERAL DESCRIPTION OF DUTIES:
Communicate and assist internal and external clients with respect to Board Purchasing Policy and Procedures.
As directed, supports the purchasing process from conception to completion in cooperation with assigned commodity Buyer(s).
Process purchase orders, changes, cancellations, archiving as required in the Board Financial Information System (Microsoft Dynamics NAV).
Creation and maintenance of user accounts for vendors offering online ordering platforms.
Maintain P-Card user accounts for board staff.
Provide training to board staff on various ordering platforms, purchase requisition entry etc.
Prepares and maintain contract files of assigned commodities within a purchasing specific database (NAV, Excel).
Performs records management and data entry functions.Maintains accurate records and databases on vendors, purchase orders issued, award values, schedules, calendar of anticipated purchase requirements, etc.Files and retrieves documents.
Uses various computer software (e.g., word processing, database, spreadsheet, etc.) to record, maintain, process and retrieve data and to produce high-quality documents.Prepares and issues correspondence.Attends meetings as necessary.
Manages the issuing and tracking of building keys and parking passes for the Education Centre.
Perform customer service/reception duties for the Education Centre as required.
Perform other related duties as assigned.
Minimum Requirements:
A minimum 2-year post-secondary diploma in Business Administration or Purchasing.
A minimum of 2 years’ experience in a similar role.
Microsoft Office (Intermediate) working knowledge and experience would be an asset.
Microsoft Dynamics NAV working knowledge and experience would be an asset.
Demonstrated ability to work in a detail-oriented work environment with minimal supervision.
Ability to communicate effectively, both orally and in writing, with internal and external clients.
Excellent organizational skills and the ability to multitask and shift priorities as required.
Demonstrated ability to maintain confidentiality of broad range of business information.
Demonstrated commitment to customer service.
Excellent keyboarding and file management skills.
Ability to working collaboratively as a member of the Supply and Administrative Services team.
Hourly Rate: $28.58 to $30.08 per hour
Hours of Work: Permanent Full-time, 35 hours per week
Work schedule determined by the Supervisor
Weeks/Year: Approximately 52 weeks/year
Location: Catholic Education Centre, 35 Weber St. W. Kitchener, ON
Effective Date: ASAP
Applications will be considered in the following order:
Qualified permanent CUPE Bargaining Unit employees, with seniority.
Qualified probationary and temporary CUPE employees, including employees in other Bargaining Units/Associations.
Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.
Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.
Application Process:
Applicants are required to apply directly through Apply to Education at: https://wcdsb.simplication.com
Applytoeducation assistance, contact 1-877-900-5627 (Monday - Friday, 7:30 am - 7:00 pm EST.)
In the application process, identify your qualifications and abilities, such as relevant experience, to perform the duties of this job. Include your Diplomas/Certificates in your application.
Incomplete applications may not be considered.
Applications will be accepted up until 4:00pm on October 3, 2024
Detailed information on the application process can be found at: https://www.wcdsb.ca/careers/how-to-apply/
The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.
Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.
To request this file in large print, please email aoda@wcdsb.ca. If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.
At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.
The successful candidate will be required to produce a satisfactory Vulnerable Sector Criminal Background Check. For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.
