Administrative Support III

As an Administrative Support III - Payroll Pay Assistant, you will play a key role in supporting the payroll team and client areas, contributing to the processing of payroll for over 160,000 AHS employees. Working in a fast-paced and deadline-driven environment, your responsibilities will include: Data Entry & Payroll Queries: Running payroll data queries, auditing, and updating employee/pay schedules in ePeople. Payroll Forms Processing: Processing various payroll-related forms, including shift redistribution forms, TD1s, Acting Pay Forms, ROEs and banking information updates. Expense Claims & Payment Processing: Reviewing and processing expense claims (mileage, car allowance) and payment requisitions through electronic banking or printed cheques. Client Interaction & Support: Responding to client inquiries via Service Now tickets, email, phone, and e-Record inquiries. Time Entry & Auditing: Performing time entry, including handling time exceptions for internal groups, and assisting with entry-level payroll auditing for time and labor. The ideal candidate will have a strong interest in payroll operations within a unionized, multi-employer environment, a commitment to excellent customer service, and an understanding of payroll processes and applicable legislation. Additional Information: The position requires occasional in-office duties (e.g., mail collection from the Calgary Southport Mailroom) during each bi-weekly pay period. Remote Work Eligibility: This role is hybrid, with eligibility to work remotely assessed after completing the necessary in-office orientation. As an Administrative Support III - Payroll Pay Assistant, you will utilize advanced administrative and specialized payroll skills to support complex procedures, practices, and initiatives within the payroll department or program.

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Completion of Grade 12 or equivalent.

The successful candidate will be enrolled with the National Payroll Institute (NPI) and either have completed or be working towards PCP certification, with at least the Payroll Legislation Compliance course completed. A minimum of 1+ years of recent unionized payroll experience in a large organization is required, along with experience processing payroll in the Province of Alberta. Strong computer skills and demonstrated proficiency with the Microsoft Office Suite (Excel, Word, Outlook) are essential; knowledge of Oracle PeopleSoft is considered an asset. Additionally, the successful candidate must be able to sit for long periods throughout the workday and, on required Calgary Southport in-office days each bi-weekly pay period, walk 10+ minutes to the Southport Mailroom multiple times a day. The role may also require some heavy lifting of boxes (10lbs+) of envelopes during in-office days.

Post-secondary education in business, finance, or accounting administration is preferred. Experience in government or healthcare environments is also preferred.