Payroll & Benefits Coordinator - Temporary 14 Months

Payroll & Benefits Coordinator

Amica Senior Lifestyles - Toronto

Amica Senior Lifestyles offers retirement living options and care services to seniors in Ontario, and BC. With an emphasis of being a great place to call home, our team’s mission is to empower seniors to flourish by supporting mind, body, and spirit. In over 30 residences (and growing) with 5000+ employees we are providing first-class independent living, assisted living and memory care living options.

Located in Downtown Toronto, our support office is a fast-paced environment where we work hard to support our front-line team members so they can empower and support our residents. We are looking for motivated, hard-working, self-starters to join our team and grow with us. If you are a strong team player who takes initiative to go the extra mile and are looking to join an innovative company in a growing industry, we want to talk to you.

Reporting to the Payroll Supervisor, the Payroll & Benefits Coordinator will be responsible for managing the full cycle for up to 9 residences ensuring compliance, accuracy, timely and data integrity are met.

• Process and manage full cycle of a high-volume employees in a multi-provincial (ON, BC) bi-weekly (hourly/ salaried) payroll using ADP Workforce Now system ensuring deadlines and accuracy standards are met.
• Supporting up to 9 residences with an overall average of 1,200+ employees.
• Ensure all payroll and benefits transactions are accurately reported and recorded while maintaining compliance with tax laws, regulations, and company policy.
• Detailed knowledge of Canadian payroll regulations such as taxable benefits, calculation of vacation/ statutory pay/ severance pay etc.
• Process WCB/WSIB remittances, EHT year – end reporting, new hires, employee changes, termination, ROEs, garnishments, T4 slips and other year-end reporting activities.
• Administer employee benefit plan, ensure benefit deductions and taxable benefits are set up accurately in ADP Workforce now.
• Ensure company policies and government requirements are being followed as they relate to payroll.
• Maintain confidentiality of personal files and payroll information.
• Prepare reports as required. Generate standard and complex reports.
• Respond to all payroll and benefits related inquiries from employees as required.
• Deal with multiple complex unionized environments.
• Maintain employee records for BC wage level along with their base rate.
• Prepare reports for wage level program.
• Dealing with workers compensation board, providing necessary information.
• Communicate with various government agencies.
• Perform other duties as assigned.

• 3 - 5 years of Canadian payroll experience with strong customer service focus
• ADP Workforce Now payroll system experience is essential
• Certified Payroll compliance Practitioner (PCP) is essential
• In-depth knowledge of provincial employment standards and legislation
• Intermediate knowledge of Microsoft office (Word, Outlook, excel) is required
• Solid understanding of all payroll processes especially in unionized environment

• Ability to work independently and as a team player in a fast-faced environment with minimal supervision.
• Ability to prioritize.
• Excellent attention to detail.
• Customer service oriented.
• Strong organizational and time – management skills.
• Excellent interpersonal and communication skills.

• A diverse environment where individual differences are celebrated, and you’re encouraged to be your best self
• Collaborative environment where we work together to succeed as a team
• Learning and development opportunities to help you grow
• Office is centrally located in the financial district, on the PATH and the TTC subway line, and provides easy access to downtown amenities