CLK 09R - Program Assistant

The Team
The Assistant Deputy Minister Office (ADMO) team is a vibrant and passionate group of six individuals who thrive on collaboration and mutual support. As an established team, they work closely with a larger support division of around 60 staff, providing vital administrative and financial services. The team's work has a direct impact on strategic partners and serves as the clerical point of contact for the ADM and Executive Directors, ensuring the smooth operation of day-to-day priorities. What makes the ADMO team stand out is its supportive culture, where everyone values teamwork and contributes to the success of the division.

The Role
This role is an exciting opportunity for candidates to directly support the ADMO and contribute to programs that have a meaningful impact on K-12 learners across British Columbia. Reporting directly to the ADMO, you will play a key role in supporting various program areas, helping to coordinate and manage day-to-day priorities. This position offers the chance to build your own portfolio and skill set in a dynamic, fast-paced environment while working alongside a passionate leadership team dedicated to advancing impactful student programs. If you’re motivated by the opportunity to contribute to the education system and make a difference for students, this is the role for you.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent.
• Minimum 6 months of experience working in an executive office setting, supporting Manager(s) or above.
• Experience providing financial support such as monitoring expenditures, coding and processing business expense forms and invoices, reconciling purchase card expenditures, administering petty cash account, checking accuracy and completeness of financial documentation.
• Experience formatting, proofreading and editing a variety of documents and materials using desktop tools such as Word, Excel, OneNote and Outlook.
• Experience scheduling meetings, managing multiple calendars and preparing agendas for Manager(s) or above.
• Experience managing deadlines and prioritizing multiple concurrent tasks.

Preference may be given to applicants with:

• Experience using ARCS/ORCS records classification system.
• Experience using government tracking systems (e.g. CLIFF, e-approvals).

For questions regarding this position, please contact Karen.Dhaliwal@gov.bc.ca.

About this Position:
Two (2) positions available:

• One (1) full time, permanent position
• One (1) full time, temporary opportunity until March 31, 2025. A permanent appointment may result from this temporary appointment.

An eligibility list may be established to fill future temporary and permanent vacancies.
Flexible work options are available; this position may be able to work up to two (2) days at home per week subject to an approved telework agreement.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.