Administrative Assistant - CANSOFCOM

CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.

The Administrative Assistant - CANSOFCOM will provide administrative support to the Personnel Support Programs (PSP) Manager and the Morale and Welfare staff, such as research, data entry and compilation, record keeping, creating presentations and reports, photocopying, internal/external correspondence, mass mailing distribution and follow-up action, participate in working groups for the provision of administrative services; recommend service improvements, as required, as well as assist in the development, maintenance and distribution of Standard Operating Procedures (SOP’s).

The Administrative Assistant - CANSOFCOM will maintain computerized records of projects, contracts, and jobs received; assign work orders and ensure availability of data for contract delivery, maintain updated lists pertinent to CANSOFCOM, such as contacts, distribution lists, mailing and emergency call-out, as well as maintain records of expenditures and follow-up information for project and contractors; record project expenditures to cost centers/accounts (GL).

Education, Certifications and Licenses

College diploma or certificate in Office Administration, Business Administration, Accounting, or a related field AND some years of experience in office administration, corporate services, health promotion, fitness, sports, recreation, family services or a related field.

Experience

In office administration
In contract monitoring
In accounts payable
In invoice processing
In data entry, data manipulation, record-keeping and retrieval techniques
In web page maintenance
In drafting correspondence and reports
In maintaining electronic and manual filing systems
In organizing meetings, events and conferences
In designing, completing and maintaining electronic reporting forms
In transcribing notes and minute taking
In making travel arrangements and travel claims procedures
In webpage maintenance
In using software for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing

Competencies

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

Essential or French Essential. Bilingual (English and French) an asset

Reading: Functional

Writing: Functional

Oral: Functional

Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.

Perks: Discounts through CF One Member Appreciation.

This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.

12 November, 2024

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. Workplace accommodation measures are available to all candidates identifying a need during the selection process.