Description
Job percentage: 14% until the return of the incumbent, no later than June 30th, 2025
Schedule: Monday-Thursday: 10:30-11:30 Friday: 10:30-11:24
Nature of Work
The principal and customary work of an employee in this class of employment consists in performing technical tasks related to the organization and operation of one or more documentation centres: libraries or document management centres.
In his or her work, the employee in this class of employment may provide technical assistance to personnel involved in document management and to users of documentation centres
Characteristic functions
- Ensure the processing of documentation received or acquired in a documentation centre; he or she carries out technical work in order to research, classify, catalogue and index documents; he or she ensures that the documents are filed or archived according to a retention calendar. He or she may be required to assist personnel involved in document management and in applying the retention calendar.
- Take part in updating the classification system; ensure, in accordance with the applicable laws, that the procedures for filing, loan, circulation, scanning, preserving and disposing of documents are drawn up.
- Initiate its users to the classification of documents, management software used in the documentation centre, reference system, rules and procedures of the centre and use of consultation documents. Apply facilitation techniques in the area of documentation as well as techniques for promoting documentary services and reading.
- Ensure the loan and circulation of documents according to the rules established; replies to questions from users; finds and prepares documents; organizes group visits. May create bibliographies on various subjects. Direct users to the appropriate sections and ensures that the rules of conduct and operation of the documentation centre are respected.
- Participate, according to the policies defined and the procedures in effect, in the evaluation, selection, conservation and disposal of documents. May scan documents. Ensure the repair and binding of documents.
- In conjunction with the administration, follow up on the budget allocated to their sector and purchases documents, supplies and material. Verify the prices in trade bibliographies and publishing house catalogues. Manage subscriptions and renewals.
- If need be, prepare lists and statistics on documentary services.
- Use a computer and the necessary software to perform their work; conduct research on the Internet; may be required to assist a staff member with software specific to their sector of activity.
- May be required to train less experienced technicians as well as coordinate the work of support staff in performing duties related to the implementation of programs involving technical operations for which he or she is responsible.
- If need be, he or she performs any other related duty.
