S-24-258 | Administration Technician - School Organization Dossier

Details of the position

Job title:

  Administration Technician - School Organization Dossier

School / Centre / Department :

 Educational Services - Board Office 

Location :

 Magog, Quebec 

Workload :

 35 hours per week 

 Monday to Friday, 8:00am to 4:00pm

Hourly Rate :

 26.38$ to 35.22$ / hour

Supervisor :

 Director of Educational Services

Nature of the work 

The principal and customary work of an employee in this class of employment consists in performing various technical tasks related to the management of human resources, development and implementation of standards and activities related to administrative operations. As part of his or her duties, the employee may assist professionals and senior staff. 

Description of tasks

CARACTERISTIC FUNCTIONS

SPECIFIC TO THE SCHOOL ORGANIZATION DOSSIER

• Under the supervision of the Director of Educational Services, the employee adapts and applies the procedures required for the organization of administrative operations: student registration, declaration of student enrolment, exams, preparation of report cards and certification of studies, and the summer course schedule.

• Collects the data required for student registration and course selection; he or she devises and adapts a form for that purpose; ensures that the forms are returned once they are completed, makes the approved corrections and compiles the statistics required for preparing a timetable.

• Using the appropriate software, he or she carries out analyses, extractions and specific operations as well as prepares reports aimed at monitoring or complying with the procedure prescribed for matters, such as management of student enrolment, preparation of report cards and certification of studies, financing, accounting, budget, oversize classes, student permanent codes, student absences, substitution, school transportation, failures and various lists or reports to be forwarded, in particular, to the Ministère. He or she updates student records.

• Provides training and offers the required support in matters pertaining to the school organization procedures and use of various software to those involved in these operations;

• May be required to respond to information requests from fellow staff, administration, or parents.

OTHER TASKS RELATED TO THE POSITION

• He or she develops and adapts work methods and procedures and oversees their application in the context of the delivery of the current activities in certain sectors.

• He or she works with others on the analysis of files and participates in developing standards and oversees their application.

• He or she applies or adapts management techniques to the delivery of specific administrative activities and current operations.

• He or she prepares reports intended for the organizations concerned and ensures the distribution.

• He or she uses a computer and the necessary software to perform his or her duties. He or she conducts research on the Internet and may be required to assist a staff member with software specific to his or her work.

• He or she may be required to train less experienced technicians as well as coordinate the work of support staff in performing duties related to the implementation of programs involving technical operations for which he or she is responsible.

• If need be, he or she performs any other related duty.

Desired profile

Schooling

Meet one of the following profiles:

1. Hold a diploma of college studies in Techniques de l'administration générale (Business Administration) or  in another appropriate technical program 

2. Hold a diploma or an attestation of studies recognized as equivalent by the competent authority

Experience and other requirements

1. Bilingual, French and English (oral and written).

2. Proficiency with the Microsoft Office suite, particularly with Excel, Word, SharePoint, and Teams as well as the Google environment.

3. Good knowledge of GPI will be considered an asset.

4. Good communication and interpersonal skills.

5. Strong organizational skills

6. Strong capability of working under pressure, and meeting strict deadlines. 

7. Experience in a similar role will be considered an asset.

The evaluation process for this position will include administrative tests.