Coordinator, Equipment & Asset Management

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.

The Coordinator, Equipment and Asset Management will be responsible for:

• overseeing, developing and supporting the EAM preventative maintenance (PM) program for rolling stock at OTMH;
• coordinating furniture and equipment repairs, service on rolling stock, and other miscellaneous hospital responsibility equipment at OTMH;
• coordinating small equipment/furniture projects across all hospital sites.

This role will coordinate OTMH preventative maintenance activities, including but not limited to scheduling, tracking and monitoring of PM work as well as organizing the daily switching of beds as required. The Coordinator, Equipment and Asset Management will also work with and coordinate external vendors as required and provide administrative support to the team when needed. The Coordinator, Equipment and Asset Management responds to emerging furniture and equipment service and storage needs and conducts daily monitoring to ensure responsibilities are met and maintained in a safe and efficient manner. The Coordinator provides administrative support to the Director, Planning, Equipment & Asset Management and provides back up coverage for the Analyst, Equipment & Asset Management. This position reports to the Manager, Equipment & Asset Management.

Preventative Maintenance (PM) Coordination

• Coordinate the PM process for all equipment covered under the EAM PM program at OTMH.
• Prepare equipment lists and develop preventative maintenance programs in the CMMS
• Responsible for maintaining inventory records in CMMS for rolling stock equipment
• Develop and maintain PM scheduling and reporting: create PM schedules, procedures and sub-procedures in the CMMS.
• Provide CMMS and RTLS training to new EAM team members at OTMH
• Working with clinical units, Environmental services and Transport teams to schedule regular preventative maintenance for bed/stretchers/wheelchairs
• Develop demand service and preventative maintenance reports from CMMS
• Communicate and follow up on the status of work orders to technicians, management and end users
• Coordinate and facilitate service calls as required
• Order and manage the inventory of stock parts and supplies needed to keep up with maintenance and repair needs
• Coordinate hired 3rd party vendors as required
• Provide administrative support in relation to any PMs conducted by 3rd Party vendors as required.
• Work with the Coordinator, Facilities at MDH and GH sites to ensure standardized processes when possible.

Furniture and Equipment Coordination

• Coordinate demand service and warranty repair processes on hospital maintained equipment and furniture
• Oversight of equipment and asset management related work orders, ensuring satisfactory response times and follow up with Technicians on any incomplete tasks.
• Responsible for ensuring that the work is performed to an appropriate quality level and that it complies with Halton Healthcare policies
• Oversee minor internal furniture procurement projects across all sites
• Back up for the Project Manager, EAM for furniture project deliveries across all sites
• Back up for the Analyst, EAM for asset management activities across all sites
• Point of contact for dealing with external vendors for projects as assigned by management
• Other duties as assigned

Administrative Support to Director, Planning, Equipment & Asset Management

• Scheduling and managing meetings and appointments (in person and virtual);
• Assembling meeting materials, preparing for and attending meetings and taking meeting minutes;
• Maintaining and updating files and electronic records;
• Maintaining and updating the EAM Connections page;
• Payroll entry;
• Improving and/or creating administrative and department processes;
• Promote effective communication and problem-solving; and
• Maintain a strong sense of confidentiality integrity and accountability.

• University or College level education or equivalent work related knowledge of hospital operations, administration and/or equipment maintenance required
• Proficient in the use of Microsoft Office applications including Word, PowerPoint, Visio, and Adobe Acrobat. Intermediate Excel skills required, Advanced Excel skills preferred.
• Must be able to work with our CMMS and Real Time Locating Software systems, or similar experience
• Demonstrated computer skills
• Demonstrate initiative and self-motivation.
• Able to walk significant distance per day
• Good communications skills with all levels of internal and external stakeholders is essential. Demonstrates being a strong communicator; listens for clarity and meaning, and to speak in an honest and straightforward manner to ensure mutual understanding in a conversation.
• Exceptional customer service skills. Demonstrates being patient and consumer focused; makes a commitment to meet or exceed the needs of all internal and external customers.
• Ability to work effectively and collaboratively in a team environment. Demonstrates being a team player; interacts with co-workers, physicians, volunteers, patients and their families in a way that demonstrates that everyone involved in patient care is valuable.
• Must be comfortable interacting with patients and working in patient rooms
• Must be able to travel between sites when required
• Experience with virtual meeting/work platforms such as Microsoft Teams, Zoom and similar platforms;
• Experience working in fast paced environments with competing priorities;
• Experience recording and interpreting minutes of meetings required;
• Demonstrates ability to effectively prioritize and organize multiple projects with strict deadlines;
• Demonstrated tact, diplomacy and confidentiality;
• Exceptional follow-up skills;
• Self-directed and able to work effectively with minimal supervision;
• Effective organization and time management skills;
• Able to meet the physical demands of the position which requires frequent sitting, standing, bending, and reaching;
• Exemplary employment and attendance record required.
• Demonstrates competency in chosen role; consistently demonstrates knowledge and expertise in professional practice and hospital-based standards
• Demonstrates caring and respect; treats each and every coworker, patient or family member with understanding and kindness and hold in high regard and respond appropriately to the needs of self and others
• Demonstrates fiscal responsibility; to model a sound understanding of, and work within, the financial boundaries of Halton Healthcare Services funding

Salary: $31.75 to $39.73 per hour

Hours: Monday to Friday, 7.5 hour day shifts (hours subject to change based on operational requirements)

Date posted: September 5, 2024

Internal applicants due by: September 12, 2024

REF952I

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.