Administrative Assistant

Position #: 177871

Expected Start Date: October 21, 2024

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Saskatoon

Department: Executive Director Office - Medical Imaging Services

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Administrative Assistant is directly accountable to the Executive Director, Diagnostic Imaging Services of the Saskatchewan Health Authority and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Executive Director, Diagnostic Imaging Services portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Senior Leadership Team, and their support staff, to assist in accomplishing the Saskatchewan Health Authority's objectives. The incumbent co-ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience:

• 3-5 years of experience working in a senior administrative assistant-type role

Education:

• Completion of Grade 12 supplemented by a recognized business course

Other Education & Training:

• Equivalent combination of education and experience

Competencies:

• Collaborative skills
• Communication skills
• Decision making skills
• Organizational skills
• Planning skills

Knowledge & Abilities:

• Knowledge in minute taking
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Ability to recognize and maintain confidential information
• Commitment to a diverse, representative workforce and cultural safety
• Commitment to quality, safety, and improvement striving towards zero harm
• Superior interpersonal, communication and writing skills 
• Ability to adapt to changing conditions
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to work collegially, collaboratively and build positive relationships 

Other Information

• For more information on the city of Saskatoon please visit https://www.saskatoon.ca/