Administrative Assistant

We are hiring an Administrative Assistant for our Downtown Vancouver client. This is a diverse Administration role that supports the President, Marketing and general office operations. The Administrative Assistant must have strong business writing skills, prior experience communicating with clients directly, and strong attention to detail. A background providing senior leadership with calendar management and preparing meeting materials is also desired.

ABOUT OUR CLIENT
Our client is an established boutique consulting firm based in Vancouver.

ABOUT THE OPPORTUNITY
The Administrative Assistant position is a unique one. You’ll support the President with calendar management, meeting preparation - including materials, attend events and client meetings, and oversee communication. The Administrative Assistant will also support the marketing department with social media and communications. General office operations also fall under this role; responsibilities include assisting consultants with travel arrangements, ordering office supplies and filing.

ABOUT THE POSITION
Administrative support to the President, Marketing department and general office.
Manages calendars, meetings and schedules.
Prepares meeting materials.
Travel arrangements.
Attends client meetings and takes notes.
Attends client events on occasion.
Composes client communications, responds to emails and phone calls.
Document management.
Social media posts.
Assists with invoicing - data entry.
Ordering office supplies.
Mail and couriers.
General office duties as required.

THE REQUIREMENTS

4+ years of experience in an Administrative Assistant position.
Experience providing executive support is an asset.
Excellent communication skills.
Must have strong business writing skills.
Attention to detail.
Must be organized and able to prioritize and adjust to changing priorities.
Prior experience managing calendars and schedules.
Commitment to exceptional client service.
Must be flexible, this role will require attendance at events outside work hours on occasion; time in lieu will be approved.
Advanced MS Office skills.
Proven ability to follow instructions and directions.
Strong analytical and problem-solving abilities.

COMPENSATION
Annual salary range is $55,000 - $65,000 depending on experience. Competitive benefits and 4 weeks vacation to start.

HOW TO APPLY
Please apply directly to this posting with the most recent version of your resume. If you would like to speak with us regarding this position, please contact Lauren Tokawa at:604 689 8687 ext. 227 or email Ltokawa@impactrecruitment.ca. To learn more about our open positions, visit us at impactrecruitment.ca.

ABOUT IMPACT RECRUITMENT
Specializing in a wide variety of industries and recruitment verticals, Impact Recruitment is passionate about matching exceptional talent with exciting new opportunities. For job seekers, we offer a dedicated approach to finding the right opportunity for your career growth.
The Certified Candidate® system by Impact Recruitment is designed to ensure your next career move is the right one. We take the time to thoroughly understand your technical abilities, your career goals, and you. Become a Certified Candidate® and enjoy a better recruitment experience with Impact. Learn more at impactrecruitment.ca.

Privacy and confidentiality are important to us; as such all applications are kept strictly confidential. We will not share your information with anyone without your prior approval. While we will only be considering qualified applicants for this position, if you are interested in pursuing an alternate career path, we would certainly be happy to speak with you about opportunities that fit your profile.

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