EXECUTIVE ASSISTANT

Referred applicants should not apply directly to this role.

All referred applicants must first be submitted through Workday by a current Loblaw Colleague.

Founded in 2006, Joe Fresh is a leading source for modern style and accessible design, offering comprehensive lifestyle collections for men, women and children. Joe Fresh delivers quality and compelling value in categories spanning in apparel, accessories, and footwear. Joe Fresh collections are polished and sophisticated, with a focus on essential designs that appeal to a broad range of style-savvy consumers. With more than 350 Joe Fresh departments from coast to coast, the Joe fresh network is more than a great place to shop, it’s a great place to work. We’re committed to building our talented team who champion collaboration, kindness, and inclusivity. We are looking for innovative, hardworking, and collaborative team members for our Joe Fresh team. Join our team in our goal of helping Canadians Live Life Well®.

In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct - it reinforces what our customers and stakeholders expect of us.

Why is this role important:

• Provide full administrative support to the Vice President, Design and Vice President, International and team

• Typically performs a variety of routine office duties involving record and file maintenance, meeting/travel arrangements, planning and execution of on or offsite meetings, processing expense reports, department and company event planning (e.g. off sites, team building, group meetings, holiday party)

• Advises administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department

• Handle daily calendar including scheduling of meetings, appointments and booking all travel arrangements (local, national and international)

• Assists with overall management of the office including and not limited to ordering supplies, communicate repair and maintenance requests, forward and process invoices for payment and handle office vendor partnerships.

• Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization

• Use professional judgment to screen, prioritize and determine actions for incoming calls and inquiries

• Functions autonomously, exercises discretion and judgement, and works independently on a variety of complex and diversified assignment and special projects.

• Liaise with senior executives and executive assistants throughout the Company in a professional and confidential manner

• Organize and assist in the coordination of special events, meetings, training, etc.

• Prepare and reconcile expense reports

• May provide support to executives or team members for general administrative needs such as presentation development

• Commitment to promoting a workplace of inclusiveness and belonging.

• 4+ years’ experience working in an administrative capacity, supporting executives

• Excellent communication and organizational skills

• Must be proficient in Outlook, Excel, Word and Power Point

• Proficient with business and personal errands

• Organized and able to move quickly within a fast-paced environment

• Strong ability to prioritize multiple projects and manage time well

• Exceptional interpersonal skills in order to effectively source information, obtain approvals and build relationships

• Self-starter, proactive, and flexible

• Knowledge of business, personal and social etiquette

• Polished and professional disposition

How You’ll Succeed:
At Joe Fresh, we seek great people to continually strengthen our culture. We believe great people model our values, are authentic, build trust and make connections.

If that sounds like you, and you are open-minded, responsive to change and up to the challenges provided in a fast-paced retail environment, apply today.

Joe Fresh recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the products we sell, the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired.