Administrative Assistant

Type of Contract: Full-Time

The Administrative Assistant plays a key role in supporting the team with various administrative tasks, organizing files, and facilitating internal and external communication. He/She contributes to the smooth operation of the organization.

1. General Administrative Support:

   • Receive, process, and distribute incoming and outgoing mail.
   • Draft and format administrative documents (reports, letters, memos).
   • Prepare and monitor administrative files (filing, archiving, updating).
   • Manage schedules and agendas for supervisors.

2. Reception and Communication:

   • Greet visitors, clients, and partners, both in person and on the phone.
   • Handle internal and external inquiries, forwarding relevant information.
   • Manage correspondence and communication with various departments.

3. Resource and Logistics Management:

   • Order and monitor office supplies, manage stock levels.
   • Organize and schedule business travel (transportation, accommodation bookings).

4. Team Support:

   • Assist in preparing documents for meetings and presentations.
   • Update databases, tracking sheets, and internal files (e.g., Excel).
   • Assist with administrative project management in support of supervisors.

5. Handling Specific Administrative Requests:

   • Prepare files for internal or external audits.
   • Follow up on administrative procedures and ensure deadlines are met.

• Technical Skills:
  • Proficiency with office software (Word, Excel, PowerPoint, etc.).
  • Knowledge of administrative procedures and document management tools.
  • Experience handling correspondence and confidential documents.
• Personal Qualities:
  • Strong organizational skills, attention to detail, and autonomy.
  • Customer service mindset and effective communication.
  • Ability to work in a team and manage multiple priorities.
• Education and Experience:
  • Degree in secretarial studies, administrative management, or a related field (Bac to Bac +2 or equivalent).
  • Previous experience as an administrative assistant or in a similar role is a plus.

• Working Hours: 40 hours per week monday to friday in office
• Location: 640 av lépine dorval

This position may evolve into greater responsibilities depending on experience and acquired skills.