Jobillico

Sign in

This recruiter is online.

This is your chance to shine!

Apply Now
MAPEI Inc.

Administrative Assistant

2900, avenue Francis-Hughes, Laval,QC
  • To be discussed

  • 40.00 h - Full time

  • Permanent job

  • Day

  • 1 position to fill as soon as possible

Apply Now

Benefits

Under the responsibility of the Unit Manager, the position holder ensures that all customers (outside and inside) are answered properly.

Main duties and responsabilities :
  • Greet all visitors: register, give identification, and direct them. Ensure they are made aware of health and safety protocol and supply them with safety glasses if they have to go into the plant;
  • Answer the phone in a courteous manner and forward incoming calls and/or take messages;
  • Receive, sort and distribute incoming mail and packages;
  • Prepare regular mail (Canada Post), postal and express deliveries such as FEDEX, UPS, Expeditor, etc.;
  • Track and file employee training records;
  • Participate in JHSC meetings as scribe and post minutes in employee lunchroom;
  • Facilitate on-boarding and initial online training of new employees. Review of benefit package after 3 month probation is completed;
  • Track usage and order office supplies for all departments;
  • File all paperwork, files boxed by year;
  • In case of an evacuation, leave the premises with the register, the emergency contact list, and the USB containing the MSDS in electronic format;
  • Maintain cleanliness of all open areas, including conference room and lunchroom, empty food waste and mixed containers to proper bins for recycle;
  • Act as HR liaison for Delta location and is involved in any questions requiring HR assistance;
  • Act as a liaison for the POQ-18 process and follow-up and all training files;
  • Manage the voice-mail functions;
  • Responsible for HP toner recycle program for empty cartridges;
  • Assist and manage vacation calendar for hourly crew to ensure no more than 2 off at one time, and that vacation days used before end of May 31 each year, as well as scanning and saving request for vacation sheets in administration folder;
  • Document Control - Manage distribution binders: 2 in production, 1 shipping ensuring that the most current instruction is in binder and old versions are removed, also printing out updated instructions on Control Copy paper for placement in correct Distribution binders;
  • Assign swipe cards for entry into Delta facility and keep record of assigned cards;
  • Scan and record junk pallet, plastic bale pick up for EHS sustainability reporting;
  • Sustainability reporting: training hours, waste pounds (food, recycle, paper), water consumption;
  • Register employees on OSG training platform for training;
  • Any other tasks assigned by Unit Manager.

Work environment

Work environmentsMAPEI Inc.0
Work environmentsMAPEI Inc.1

Requested skills

  • Education: High School Diploma (HSD)
  • Secretarial Course, an asset
  • Years of experience: 3 years of experience
  • Language spoken and written : English
  • Office Automation software : Microsoft 365
  • Data capture software : D365
  • Mathematical aptitudes
  • Capacity to listen and understand and can work under pressure
  • Autonomy, courtesy and discernment and personal integrity
  • Detailed
  • Leadership, innovative capacity, team spirit, business knowledge, sense of customer service, proactivity

Requirements

Level of education

High school

Diploma

DES

Completed

Work experience (years)

3-5 years

Written languages

En : Advanced

Spoken languages

En : Advanced

Apply Now

More similar jobs like "Administrative Assistant"

See more similar jobs

Search more jobs

We create the perfect match

Jobillico displays the best jobs that fit your profile.

Upload your resume

job seekers also viewed.

See more >

Send by email

You must fill in all of the fields

(Please use the semicolon as email separator.)