Benefits and Payroll Administrator

Benefits and Payroll Administrator

Maple Reinders Group is currently seeking a Benefit and Payroll Administrator to join our dynamic Human Resources team in Mississauga, Ontario. The Benefits and Payroll Administrator will be responsible for managing and administering all employee benefits programs and assisting with payroll processes. This role ensures accurate and timely payroll processing, compliance with all relevant regulations, and effective benefit administration to support our employees' well-being and satisfaction.

Key Responsibilities:

Benefits Administration:

• Manage and administer the full benefit program, including health, dental, life insurance and disability.
• Coordinate benefits enrollment, changes, and terminations.
• Provide employees with information on benefits programs and assist with any questions or issues,
• Liaise with benefits providers and manage relationships to ensure smooth administration and process.
• Ensure that all information in the benefit sponsor data is up to date according to monthly and yearly requirements.
• Provide input and make improvements on current processes. 
• Ensure compliance to program policies and procedures.

Payroll Administration:

• Process weekly payroll for all employees, ensuring accuracy and compliance.
• Maintain payroll records, including timesheets, employee data, and payroll adjustments.
• Handle payroll-related inquiries and provide support to employees regarding payroll issues.
• Prepare and submit payroll reports, including year-end reports and T4s.
• Ensure compliance with payroll laws and regulations and stay updated on any changes.

HR Support:

• Assist with the implementation and communication of HR policies and procedures.
• Maintain accurate employee records and ensure data integrity in the HRIS system.
• Support the HR team with various administrative tasks and projects as needed.
• Coordinate employee recognition programs and wellness initiatives.

Qualifications:

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Minimum of 2 years of experience in payroll and benefits administration.
• Proficiency with payroll software and HRIS systems.
• Strong knowledge of payroll laws and regulations in Canada.
• Experience with Dayforce/Ceridian would be considered asset
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office and Windows-based computer applications (Word, Excel, Outlook, etc.)  

Competencies:                                        

To perform the job successfully, an individual should demonstrate the following competencies:

Intellectual:

Analytical - Collects and researches data.

Problem Solving - Gathers and analyzes information skillfully.

Technical Skills - Strives to continuously build knowledge and skills; Shares expertise with others.

Interpersonal:

Interpersonal Skills - Maintains confidentiality; Keeps emotions under control; Remains open to others' ideas and tries new things.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback.

Organization:

Cost Consciousness - Works within approved budget; develops and implements cost saving measures; Contributes to profits and revenue ; Conserves organizational resources.

Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.

Self-Management:

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Quantity - Completes work in timely manner.

Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality - Is consistently at work and on time.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies appropriate person with an alternate plan.Initiative - Asks for and offers help when needed.

We want an individual who will embody Maple Reinders core values of:

• People - Supporting our people to thrive.
• Integrity - Doing the right thing without compromise.
• Relationships - Building trust with clients & partners.
• Stewardship - Caring for communities & the environment.
• Ingenuity - Embracing challenges. Encouraging ideas. Engineering solutions.

Benefits (Full-Time Salary)

• Competitive Salaries
• Weekly Pay
• Group Health Insurance Plan (Extended Medical, Dental & Health Care Spending Account)
• Registered Retirement Savings Plan (Employer Matching)
• Regular Performance Reviews & Yearly Salary Review
• Life Insurance and LTD Group Insurance
• Short-Term & Long-Term Disability Coverage
• Discretionary Bonuses & Profit Sharing
• Reward System (Maple Points)
• Discount Programs & Memberships
• Employee Assistance Program
• Growth Opportunities

If you are interested in a career with Maple Reinders, please submit your resume. Only those selected for an interview will be contacted.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process.