Manager, Finance and Operations - Markham Stouffville Hospital Foundation - Markham Site

The Opportunity:

Markham Stouffville Hospital Foundation enables the growth of Markham Stouffville Hospital (MSH) by raising funds and awareness for its priorities and ongoing needs. We inspire to earn the generous support of every member of our community. Our core values are to Care Passionately about MSH, Respect & Community, Excellence & Quality and Trust & Accountability.            

The Foundation is launching the Campaign for MSH, a multi-million dollar fundraising endeavor and are ramping up activity. The Manager, Finance & Operations will be an integral part of supporting the Foundation through management of revenue and expenses and components of the Foundation’s financial portfolio.  This position is also a key leader in overall gift administration to increase the efficiency and effectiveness while ensuring the Foundation is meeting CRA requirements and other business standards.

Key Results Area:

Financial Management

• Oversee all financial operations including month end reconciliations, revenue processing (internal and online), account payable, planning, budgeting and investment portfolio tracking to meet CRA requirements.
• Manage the quarterly disbursement process including preparing disbursements memos and monitoring restricted gifts.
• Lead, implement and maintain all relevant financial policies and business practices for proper internal control.
• Manage the audit through planning, monitoring and being the primary contact for the Auditors during the interim audit and audit weeks. Prepare all requests and final financial statements.
• Manage the yearly T3010 Registered Charity Information Return and bi-annual HST rebate.
• Manage the accounting software with Finance Coordinator’s assistance to ensure all guidelines are met and in consistent with current reporting structure.
• Manage other accounting and financial functions and procedures, as needed.
• Serve as a back up to the Senior Director, Finance and Operations.

Gift Administration & Donor Services

• Manage the process of all revenue in accordance with Canada Revenue Agency guidelines and the Foundation’s standards including gifts of securities, gift-in-kinds, pledge commitments, monthly donor transmission and online gifts.
• Manage the lottery revenue process including financial reconciliation, monitoring ticket purchase processes, and preparing the lottery report in accordance with the Alcohol and Gaming Commission of Ontario.
• Manage admin functions and office equipment to ensure efficient and consistent operations.
• Provide support to new staff on our team through training and organizing workflow.

• Provide support for special projects and activities which may include training on system components and practices, integration projects with other database systems.
• Provide support at signature events and perform other duties as assigned.

Position Qualifications:

• Expertise and knowledge of Canadian financial reporting guidelines for non-profits, GAAP, and CRA regulations and guidelines.
• Excellent understanding of non-profit compliance accounting standards and regulations.
• Professional accounting designation or actively enrolled in recognized accounting designation program is an asset.
• Knowledge of Raiser’s Edge and QuickBooks is an asset.
• Strong technical skills including experience with online resources, databases, word processing, spreadsheet and database applications.
• Experience in assessing training needs and developing plans for staff training.
• Experience in organizing and managing financial reporting with attention to details and follow-through.
• Excellent communication, interpersonal and customer service skills.
• Resourceful and independent, but comfortable working within the framework on an integrated development program and team-oriented environment; able to adjust to changing priorities and meet deadlines.
• Ability to use own initiative and sound judgment, tact, diplomacy and discretion in the performance of job functions – confidentiality of information in the performance of job functions is required at all times.

Salary Range:

Annually: $72,000 - $80,000

Work Schedule & Requirements:

Available to work Monday-Friday, 8 hour/day. Schedules may change based on operational needs. This position involves some moderate lifting. Access to a car, and a valid G driver’s license is required.