Procurement Analyst

Reporting to the Director Procurement and Strategic Acquisitions or the Procurement Manager, the Procurement Analyst is responsible for developing and implementing strategies that result in best-in-class procurement practices and supplier relationships, investigating and recommending opportunities to apply sourcing and procurement methodologies to leverage annual purchase volume and rationalize supplier base to ensure benefits/savings to the Region.

• Post-secondary degree in Management, Business, Economics, Accounting, or Finance or other related field.

• MBA or advanced degree in a similar field of study is preferred.

• 3 years of experience in a senior role in procurement, cooperative purchasing and related functions, such as strategic sourcing, spend analysis, supply chain optimization, process re-engineering.

• Previous work experience in procurement or purchasing role within a medium to large organization of complex diverse nature or municipal employer is preferred.

• Previous working experience with an integrated Enterprise Resource Planning System, (e.g. PeopleSoft) is preferred.

• Purchasing certification (i.e. CPPB, CPSM, CPPO, and CSCMP).

• Working knowledge of procurement policies, procedures, processes and tools, preferably for the public sector.

• Monitors current developments, trends and best practices in procurement processes, procedures and tools, which enhance procurement opportunities and continuous improvement.

• Assesses new and existing local and provincial legislation, policies and programs to determine their impact on existing, or planned strategies and policies and make recommendations on course of action.

• Leads short and long-term operational/strategic business activities by developing, enhancing and maintaining operational information and business models.

• Leads strategic procurement initiatives, preparing project plans, researching best practices and trends, developing (individually or as part of team) prototype practices/procedures, obtaining input and feedback from key interested parties, securing necessary approvals, and implementing plans.

• Leads procurement team to resolve procurement challenges, implement process improvements and assist in execution of the Region’s procurement strategy.

• Develops and maintains a comprehensive procurement resource center (self-service) on internal, external web-portals and Enterprise Resource Planning system (ERP).

• Establishes and maintains standardized procedures, processes, systems, and tools, which support the procurement activities, ensuring compliance with approved by-laws, policies, and procedures and making recommendations to resolve gaps within the process.

• Provides analysis, input and recommendations to management to enhance efficiency and effectiveness of procurement processes, leading process improvement initiatives.

• Updates policies and procedures, ensuring effective and efficient processes are in place for procurement with consideration of the corporate need.

• Provides Procurement Manager support as required with items such as formal document review, RFP evaluation and vendor debrief meetings.

• Conducts needs assessments, develops designs and program content/materials.

• Liaises with ERP Education and Communication Advisor to deliver training programs to enhance procurement capability across the Region and to its shared services clients

• Works with the procurement leadership team to develop procedures, processes, tools and enhancement to software to be implemented in order to assist the Procurement division.

• Recommends additional training opportunities to the training coordinator/managers.

• Acts as the single point of contact for a diverse group of users within and external to the Division, providing ongoing training and support.

• Partners with all internal/external interested parties to identify sourcing needs, conduct buyer/market profiles, share marketplace trends, develop sourcing strategies, share best practices and define acceptable service levels.

• Establishes networks within the organization to provide feedback for continuous improvements initiatives, effective communication and development and transfer of skills and expertise.

• Consults with key interested parties to identify issues, develop options, and select and implement appropriate solutions.

• Develops strong working relationships with key staff members

Perform other related duties and responsibilities as assigned or required.

• In accordance with the Corporate Criminal Record Check Policy, the position requires the incumbent to undergo a Criminal Records Check and submit a successful Canadian Police Clearance Certificate.

• Must maintain ability to travel in a timely manner to other offices, work locations or sites as authorized by the Corporation for business reasons.

• Regional staff strive to enable the strategic priorities of council and the organization through the completion of their work. Staff carry out their work by demonstrating the corporate values.