Contract Services Technician

Bring your financial, contract administration and technical related skills to this position with the Capital Program Delivery Branch, Ministry of Transportation (MTO) where you will provide financial analysis, maintain financial budgeting, forecasting and expenditure control for the regional highway construction and maintenance programs, and provide technical support and advice to Regional and Head Office ministry staff and service providers.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?In this role, you will:

• identify and resolve issues, provide technical advice related to contract payment and administration to MTO staff and service providers
• prepare and maintain annual contract budgets
• identify budget overruns and underruns, monitor expenditures, recoveries and warranties
• prepare, review and analyze financial reports for capital construction and maintenance contracts
• prepare correspondence and liaise with MTO staff and service providers as required

How do I qualify?Technical Knowledge:• You have knowledge of contract administration manuals (e.g. General Conditions of Contracts, Construction Administration and Inspection Task (CAIT) Manual) as well as other contract administration policies/guidelines, contract administration service provider legal documents, in order to support the administration of contracts.
• You have experience with budgeting, procurement and accounting processes to analyse, prepare and maintain budgets.
• You have knowledge of various computer software applications for email, internet, word processing, databases and spreadsheets, related to graphing and creating tables to undertake financial analyses and provide financial analytic services.

Communication, Interpersonal and Relationship-Building Skills:• You have oral communication, interpersonal and persuasion skills, tact and diplomacy to liaise with ministry staff, contract administrators, contractors, suppliers and utility companies.
• You have the ability to build strong collaborative relationships with regional and provincial branch staff and service providers.
• You have written communication skills to prepare correspondence to contractors/contract administrators and develop financial reports.

Analytical, Research, Problem-Solving and Evaluative Skills:You have analytical, research, problem-solving and evaluative skills:
• to forecast and monitor project expenditures, identify and evaluate trends in past and current year expenditures, and to develop monthly forecasts;
• to analyze contracts, consultant service providers and other agreements;
• to interpret, apply and assist with providing advice on all procurement, financial and contract document policies, procedures and guidelines (e.g., Delegation of Authority, guidelines for specific acquisition processes, General Conditions of contracts, warranty processes, etc.);
• to identify and resolve financial and administrative issues, and ensure completeness of all documents throughout the life of a contract.

Organizational and Planning Skills:• You have planning skills to prioritize own workload and coordinate with other sections and external service providers to ensure that contracts/agreements are procured and paid, and forecasts and reports are produced in a timely manner.

Additional Information:

Note:

• Less qualified applicants may be considered on an underfill basis.
• The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures, including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.
• T-MT-222048/24

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Monday, November 18, 2024 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.

Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

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