Description
The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.
We are seeking a creative, dynamic, committed professional to join our team:
Office Assistant, Occupational Health and Safety
Six (6) Month Term Assignment
Monday - Friday, 35 hours per week
ESP Level 5: $47,736 to $59,467 (12 Month Work Year)
Work Location: Confederation Education Centre; 1645 Woodroffe Avenue, Nepean ON.
Under the direction of the Team Manager of Occupational Health and Safety (OH&S), the OH&S Office Assistant provides direct support to the Occupational Health and Safety Team by: responding to and directing inquiries; preparing correspondence, reports and other documents; coordinating meetings and appointments; attending and taking minutes at meetings; creating and maintaining databases and spreadsheets; preparing and processing forms; tracking and compiling related OH&S reports; maintaining and administering financial accounts for the division; and perform other related duties for the OH&S Team.
Qualifications
Completion of a one year community college diploma in office administration, and 1-2 years of relevant secretarial and clerical experience; or an equivalent combination of education and experience.
Knowledge of relevant Board policies and procedures; the Workplace Safety and Insurance Act and Ontario Occupational Health and Safety Act, Municipal Freedom of Information and Protection of Privacy Act and other relevant legislation, as well as the Board's purchasing manual, secretarial and office procedures.
Computer skills including proficiency in word processing, spreadsheets and databases, desktop publishing skills.
Ability to take and transcribe minutes of meetings.
Interpersonal and (verbal and written) communication skills to provide, exchange and clarify information, and respond to inquiries, which may be of a sensitive nature, using tact, diplomacy, discretion.
Initiative and judgment skills required for actioning routine matters.
Organization and time management skills required to prioritize work, manage multiple and concurrent priorities.
Must maintain confidentiality of employee information and files.
Accounting skills and the ability to maintain budget transactions and related records.
Application Process
Applications will be
considered in accordance with the ESP Collective Agreement, in the following
order:
1. Applications
from Regular full-time and part-time employees within ESP bargaining unit are
given first consideration. (Internal Posting)
2. Applications
from term and casual employees within ESP bargaining unit are given 2nd consideration. (External Posting)
3. Applications
from External candidates (including Board employees that do not belong to this
bargaining unit) will be considered only if applications from 1 & 2 have
been exhausted.
If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration.
The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. Please ensure your resume is in the Board approved format before submitting your application.
If you are not
a Board employee and do not have an existing ATE account , you will be asked to create one at https://ocdsb.simplication.com . Choose Job Category 'ECE, EA and Support Staff'. Once you have created your account, you must then search for the job posting at OCDSB, Hit Apply, and upload your resume.
Personal information is
collected pursuant to the Education Act and will be used to determine the
eligibility for employment with the OCDSB. Questions about this collection
should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean,
Ontario K2H 6L3.
OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.
If you require accommodations at any point in the selection process, please send an email to hrcompetitions@ocdsb.ca at any time.
EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER
