Description
THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)
With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the x?m?θk??y??m (Musqueam), S?wx_wú7mesh Úxwumixw (Squamish) Nation, and s?lilw?ta? (Tsleil-Waututh) Nation.
At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems and equity and inclusivity are at the forefront of our approach to education.
Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices, and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students’ overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit https://www.vsb.bc.ca/.
THE OPPORTUNITY: COORDINATOR, HUMAN RESOURCES - EMPLOYEE WELLNESS AND HEALTH AND SAFETY
The purpose of the Coordinator, Human Resources is to support the successful execution of the Vancouver School Board Educational Plan by establishing and maintaining creative and evidence-based processes that support the Wellness programs at the VSB. The Coordinator, Human Resources is a key part of the team carrying out the department vision of being a trusted K-12 employer focused on employee well-being.
Reporting to the Manager - Employee Wellness, the Coordinator, Human Resources is responsible for coordinating information related to Employee and Family Assistance Programs (EFAP), professional development offerings for staff, employee feedback programs, leading stakeholder meetings, and attendance support programs. You will lead others that support the leaves process and integrate into a strong team environment where you will develop proficiency in the coordination of leaves and health and safety systems.
As a people person with an interest in data analysis and wellness promotion, you will be working alongside others in the Employee Services department. You will get to utilize your human resources, occupational health and safety/psychological safety, customer service, or project coordination experience to work towards continual improvement of the VSB employee experience.
You will interact regularly in person, and virtually, with others. This includes school principals, and staff as well as a variety of other stakeholders to ensure that programs, services, and improvements are ongoing within our large, complex school district.
Your sound communication skills will serve you well in supporting ourVSB employees. You will frequently use your exceptional writing skills, and tact, as well as your thoughtful decision making in your work with supervisors, union representatives and external vendors. Your dedication to professional conduct and ourVSB values will ensure employees are treated respectfully and, in a manner, suitable for success in their work.
You hold a degree or post-secondary certificate that is related to human resources, Health and Safety, or change management as well as have a minimum of five (5) years of related experience working with clients.
Responsibilities
Clearly communicate with internal stakeholders
Regular interaction with all union groups
Prepare written updates on program changes affecting employees
Resolve escalated issues and concerns
Review, consider, and recommend initiatives related to the employee experience
Ensure timely resolution of Wellness, and Health and Safety Helpdesk inquiries
Deliver wellness and health and safety presentations during orientations and staff events
Represent the organization in conferences, or other stakeholder groups related to the subject matter
Evaluate process improvements suggested by supervisors and staff
Support the Wellness and health and safety team during COR auditing
Evaluating and coordinating wellness and health programs
Maintaining accurate records related to initiatives and programs
Communication and promotion of Wellness and Health and Safety
Employee experience initiatives
Attendance support program administration
Runs absence reports for all employee groups and prepares analytical data
Works as a team member in Employee Services Division on the Wellness and Health and Safety Team
Provides employee file updates and recommendations to Human Resources Managers
Interacts on a case-by-case basis with individual site managers/administrators
Provides guidance and training to Leaves office support staff
Coordinate, coach and problem solve issues with the leaves office support staff
Backfills and supports peak periods of leave requests for the Disability and Return to Work Coordinator.
Qualifications
You hold a minimum of 3-year post-secondary certificate in a subject area related to supporting people including human resources, Health and Safety, or change management.
5 years related experience in human resource or wellbeing function.
Knowledge, Skills & Abilities
Experience in employee wellbeing, safety, behaviour, human and organizational performance
Your organizational ability allows you to effectively manage your time, prioritize demand, and juggle administrative tasks
Demonstrates a confidential, sensitive and discrete communication behaviour
Employee Service focus
Comfortable in communicating with others in a respectful way when having difficult conversations
Microsoft Office, including Outlook, Excel, Word, PowerPoint and TEAMS
Possess intermediate skills level of Microsoft Office suite, Human Resources Information Systems, and Case Management systems
Highly proficient with full Microsoft 365 suite of software
Advanced excel skills and analyzing large sets of data efficiently and accurately
Able to sort filter data and present the information to others in an understandable way
PeopleSoft HCM workforce administration user experience or similar Human Resource Information System user administration experience
Accounting and mathematic experience with averages, percentiles
Analytical and systems thinking
Ability to see the big picture and organizational impact
Demonstrated ability to present to others
Show high level of initiative
Build and maintain good working relationships through strong communication and interpersonal skills
Demonstrate strong analytical and problem-solving skills
Able to exercise judgment with strictest attention to confidentiality and privacy
Able to balance competing priorities and know when to escalate issues
Adaptable
Level of Responsibility:
The Coordinator, Human Resources contributes independently to the Wellness and Health and Safety team with minimal supervision. They possess a broad perspective on the employee experience and take accountability for programs being established and maintained at a level that supports the department vision.
Reviewing the work of other employees within the team including unionized office support workers.
Coaches and problem solve with employees in own workgroup.
Decision-Making Authority
This position is expected to be self-directed and take on independent initiatives in coordinating the relevant program. The Coordinator, Human Resources has decision-making authority within the planning and coordination of program initiatives. They will raise and escalate issues beyond their authority to the Manager- Employee Wellness.
Physical and Sensory Demands:
The physical demands are typical of an administrative position operating within an open office environment. They include but are not limited to, sitting, standing, walking, preparing documents for distribution, going to other sites in the district, using a phone, taking handwritten notes, using a computer for most tasks and related office equipment, filing documents, and making copies. Periodically there is lifting and public speaking requirements.
Working Environment:
The Coordinator, Human Resources works in an open office environment. They will be exposure to potentially emotionally charged experiences and/or interactions with employees who can be upset, frustrated, unstable, or unpredictable due to a variety of conditions or the context. The role involves minor physical or psychological safety risk and distress resulting from unavoidable exposure to hazards. The Coordinator, Human Resources can expect normal workplace interpersonal relationships in line with our respectful workplace administrative procedure.
COMPENSATION
The salary range for the Coordinator, Human Resources is $83,785 to $98,570 plus a comprehensive benefits package, including, Municipal Pension Plan, Vancouver Employee Savings Plan, Extended Health, Dental, Group Life, Long Term Disability, Vacation, Gratuity, and potential Compensatory time.
TO APPLY
To be considered for this position, please apply via makeafuture.ca and include a cover letter and resume along with your application to this competition. The closing date for this competition is Wednesday, October 16th at 12:00 p.m.
Create a profile on Make a Future.
Click "Apply Now" under Management positions.
Upload all supporting documents. Your application must include a cover letter, resume and your last 3 direct supervisors/managers as references.
Answer the job posting questions.
Once your application has been submitted you will receive a confirmation email.
As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (“VSB”) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (“FIPPA”), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email recruitment@vsb.bc.ca .
The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 42(3) of the Human Rights Code. Under this special program, the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore, each applicant may wish to provide, on a voluntary basis, information whether they self-identify as an Aboriginal person.
