Accounts Payable Clerk

Department: Hospitality Finance and Business Operations
Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

Duties and Responsibilities

Reporting to the Manager, Business Operations, the Accounts Payable Clerk is responsible for processing invoices for the Hospitality Services department for food, retail, and capital purchasing. As an important member of the Hospitality Services team, the Accounts Payable Clerk is expected to have good communication, organizational, and time management skills and be capable of accurately and efficiently carrying out tasks in a high-volume environment.

The successful candidate's responsibilities include verifying and processing invoices for the department (ie. food, retail and capital purchasing) using the Virtual Ratex Accounts Payable System; ensuring that invoices match purchase orders and other documentation; working closely with vendors, purchasing managers and unit managers to ensure accurate processing of payables; and identifying, investigating, and resolving invoice discrepancies. Other responsibilities include maintaining vendor files, running summary reports; and other duties as assigned.

Requirements

• Completion of one year community college program with at least one year of accounts payable experience, or equivalent combination of education and experience.
• Advanced knowledge of accounts payable software, Microsoft Office and databases.
• Be able to work independently and as part of a team.
• Be able to exercise initiative, tact and diplomacy when dealing with vendors, staff and managers.
• An understanding of the University financial system would be an asset.

Employee Type: Regular
Position Number: 10014304
Classification: USW, Local 4120 Salary: Band 3
USW Local 4120 Wage Grid

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 03/10/2025
Closing Date: 03/17/2025