Administrative Assistant Manager

NOTE: Applicants must attach a resume to their application.       

JOB SUMMARY:

Reporting to the pharmacist holding the operating licence, the Administrative Assistant Manager of the Pharmacy Department organizes, coordinates and controls the non-clinical activities of the Pharmacy Department. The Administrative Assistant Manager ensures that quality services are provided; participates in developing policies and procedures for the operation of the department in compliance with legislation, regulations, practice and Accreditation Canada standards and Vitalité Health Network policies and procedures; plans the department’s activities based on the strategic plans of the department and organization as well as on identified needs; is responsible for human resources management, budget management, purchasing of equipment and supplies, and collaborating in risk management and quality program management.

REQUIREMENTS:

• Undergraduate university degree in administration or any other combination of training and relevant experience deemed equivalent;
• Master’s in administration considered an asset;
• Minimum of five years’ experience in human resources management (preferably in a unionized environment) and financial management;
• Experience working with management tools to improve the quality and effectiveness of processes (e.g. LEAN, Six Sigma) considered an asset;
• An equivalent combination of education and experience may be considered;
• Experience in pharmacy and training in pharmacy is an asset;
• Adherence to the management philosophy, code of organizational values, and professional ethics principles;
• Strong management skills, including planning, program development and evaluation, conflict resolution, human resources, financial and material management, and problem-solving and analysis;
• Strong ability to work independently and as part of a team;
• Ability to use evidence-based data in decision-making;
• Ability to build productive partnerships and appreciate counterparts;
• Strong sense of responsibility and ability to delegate tasks and responsibilities;
• Ability to manage time effectively and prioritize assigned tasks;
• Excellent coaching skills;
• Participatory leadership style that is focused on clients and outcomes and inspires commitment, respect, compassion and equity;
• Commitment and adherence to changes and ability to manage them with a positive attitude;
• Interpersonal skills promoting a climate conducive to welcoming and showing concern for the client and to effective communication;
• Physical ability to perform assigned work;
• Good work history (performance and attendance);
• Very good knowledge of, and working ability with, computer tools and office automation software (Word, Excel, Internet, Outlook);
• Compliance with the rules of confidentiality set by the Network.

Written and spoken competence in English and French is required.

NOTE:

        1. Position to be reviewed by the Part III Classification Committee

• The above requirements may be verified through oral, written or practical tests during the selection process.
• Should there be no fully qualified applicants, this position will not necessarily be reposted. If you wish to be considered for this position and meet most of the requirements, you are encouraged to apply at this time.
• The employer reserves the right to shorten or extend temporary assignments for operational reasons.
• We thank all applicants. However, only those selected will be contacted.