Administrative Assistant – Health Promotion

CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.

Keep our Canadian Armed Forces operationally ready and their families and military community healthy as part of the team at Personnel Support Programs.

Personnel Support Programs contributes to the operational readiness of our Canadian Armed Forces through the provision of fitness, sports, recreation and health promotion programs to military communities across Canada and members while on deployment.

Under the supervision of the Manager, Health Promotion, the Administrative Assistant - Health Promotion ensures the collection of necessary documentation and arrange topic briefings in preparation for conferences, meetings, and appointments. They provide clerical support for the Health Promotion manager/supervisor including data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advise attendees, draft and distribute agendas and minutes. They schedule and arrange appointments, meetings, and travel schedules. They provide administrative support for taskings and campaigns.

Education, Certifications and Licenses

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years of experience in administration or in a related field.

Experience

In office administration and records management

In making travel arrangements and travel claims

In invoice and order processing

In organizing meetings and schedules

In drafting and distributing correspondence

In the preparation of reports

In maintaining web ready graphics, and desktop publishing

In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing

Competencies

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

English Essential

Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.

Perks: Discounts through CF One Member Appreciation.

This is an on-site position with an assigned work location.

January 06, 2025

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. Workplace accommodation measures are available to all candidates identifying a need during the selection process.