Purchase Order Clerk

Conseil en Éducation des Premières Nations (CEPN)

P.O. BOX 1000, Kahnawake,QC

Salaire 44853.00 à 53825.00 $ par année selon l'expérience
35.00 h - Temps plein
Emploi Permanent
Quart de Jour
Publié le 3 mars 2025
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1 poste à combler dès que possible

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Avantages

Assurance

Plan d'assurance collective payé à 50% par l'employeur (assurance vie, assurance salaire de courte et longue durée, assurance maladie)

Congés de maladie

Journées de maladies payées par l'employeur (15 jours/an)

Régime de retraite

Régime de retraite à prestations déterminées dès l'entrée en fonction

Stationnement gratuit

Vacances

3 semaines/an

Description

About Kahnawà:ke Education Center
The Kahnawà:ke Education Center is an administrative body responsible to deliver locally controlled elementary and secondary school programs and services for Kateri School, Karonhianonhnha Tsi Ionterihwaienstahkhwa, and the Kahnawake Survival School. The KEC administers and supports postsecondary programs and their clients. The KEC is governed by the Kahnawà:ke Combined Schools Committee (KCSC) who are responsible to maintain and uphold all legislation, policies and procedures of the KEC.

Position Summary
Reporting to Finance Manager, the Purchase Order Clerk is responsible for providing accounting and finance services to KEC and its stakeholders on behalf of the Department of Finance and Administration. More specifically, the position is responsible for organizing and administering purchasing services which includes the interpretation and enforcement of internal purchasing policies and procedures, maintaining an up-to-date purchase order system, verification of invoices and packing slips, and advising team members on purchasing requirements.

Key Accountabilities

Review requestions and supporting documentation received from schools and KEC departments
Generating POs for schools and KEC departments
Identify, track, and correct POs for changes to purchases (e.g. cancellations, change fees, no-show costs, etc.)
Upon receipt of invoices, verifies accuracy, ensures the PO number is recorded and items purchased match details provided by the purchaser
Verifies the accuracy of all approved invoices, ensures proper coding to the GL, and forwards invoices for payment
Identify and follow up on any discrepancies in the PO submission process to ensure file integrity and that corrective measures are taken
Investigates inconsistencies, adjusts where necessary, and notifies parties affected
Maintain files in an organized manner while ensuring all procedures, checklists, and systems are welldocumented to ensure seamless audit processes
Support the ongoing development of the finance department by identifying opportunities for process improvements and by raising issues that affect productivity and efficiency
Receive and respond to purchase inquiries from staff and suppliers
Responsible for opening new customer accounts
Building and managing relationships with key suppliers to ensure smooth order processing and timely deliveries
Conduct month-end and year-end closing procedures (file clean up, following up on outstanding items, etc.)

Requirements

Two to three years of accounting/bookkeeping experience
Certificate or Diploma in accounting
An equivalent combination of education and experience would be considered
Thorough knowledge of accounting and bookkeeping practices and applicable accounting principles
Proficient in Microsoft Office programs
Experience working with Sage Intacct software is an asset