Human Resources Coordinator Job Details | Aecon

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we cant do it safely, we dont do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement driven by the diversity, expertise and teamwork of our people. Were always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What Is The opportunity
Safe. Trusted. Respected. Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. Were proud of our work helping to expand and improve Canadas infrastructure and transportation networks, and were ready to build the future of our country. With over a century of experience, and the ability to offer diverse, comprehensive services, Aecon is a preferred contractor for our clients. This includes numerous public entities and Public-Private Partnerships in Canada and abroad.
Reporting to the HR Manager, we are looking for an HR Coordinator to join our Civil - Major Projects West team! The successful candidate will play a key role in supporting our projects and client group across Western Canada and Washington state. This is an opportunity to be part of a collaborative team, in a fast paced dynamic work environment. You will be actively engaged in the broader Aecon HR team as well, supporting enterprise wide initiatives.

What Youll Do
Payroll and HRIS (SAP)

• Responsible for working closely with payroll to ensure all transactions related to the employee life cycle are submitted accurately and within the required payroll deadlines. For example, new hire paperwork, terminations, benefits, compensation changes, taxable benefits, project uplifts.
• In charge of investigating and answering employee questions associated with their pay acting as a liaison between the employee and salary payroll department & hourly payroll department.
• Collect and file all associated paperwork related to employee compensation, assignment changes etc.
• Ensure proper back up and signatures are on all paperwork.
• Generates standard daily, weekly and monthly reports.(i.e. salary, new hires, terminations, headcount, benefits, training, performance reviews etc.).
• Lead regular data audits and ensure data accuracy and integrity.
• Generate new and ad hoc HRIS reports as needed by the HR department.
• Monitor vacation tracking and coordinate end of year vacation roll over process.
• Enter and update workforce planning changes in SAP.
• Submit monthly corporate reports as required.

Onboarding and Offboarding

• Main point of contact for drafting offer letters, onboarding new employees, collecting all new hire paperwork, submission of IT needs, access to software and hardware, and follow up to ensure all needs are in place prior to the employee start date.
• Schedule and coordinate Orientations for new hires for all salary and hourly non-union employees.
• Act as liaison between HR, IS, new hire and manager regarding onboarding information.
• Offboard employees including communication with payroll and IT.
• Draft and circulate new hire and departure announcements

Benefits

• Responsible to ensure that employees are enrolled in the benefits program.
• Act as employee liaison to the pension & benefits department.
• In charge of investigating and answering employee questions associated with benefits.
• Process all health and wellness benefits.

Training

• Ensure that Tuition & Request for training forms are completed, organized, and tracked.
• Coordinate & organize training sessions (booking of rooms, equipment required, materials printed etc.) in all disciplines of training when needed.

Other

• Code HR related invoices and liaise with the A/P department.
• Responsible for participating in identified compensation surveys.
• Maintains HR forms to ensure availability for employee use.
• Maintaining and updating highly confidential information on a daily basis.
• Files administrative documents in employee files.
• Participates in special projects and performs additional duties as required.
• Fosters Aecons Core Values the department and throughout the company.
• In charge of returning unsolicited calls to the HR department.
• Schedule meetings for HR and others on an as needed basis.
• Response and resolve employees questions or escalate to the Manager or other senior members of the HR team.
• Ability to thrive in a fast paced, deadline driven environment.

What You Bring to the Team

• Post-secondary education with a major in Human Resources or related field.
• 3-5 years of experience in Human Resources.
• Experience working in an operational environment such as construction, oil and gas or engineering is an asset.
• Exceptional organization, attention to detail, with the ability to manage multiple clients and deliverables.
• Experience with SAP and Success Factors is an asset.
• Strong verbal and written communication skills, including the ability to clearly communicate with various audiences, stakeholders and clients.
• Excellent problem-solving skills.
• Strong analytical skills
• Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders.
• Demonstrated ability using MS Office applications (Outlook, Word, Excel, PowerPoint).

The expected pay range for this position is $60,000 - $68,000

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.