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Fraser Health Authority

Secretary, Pharmacy Services - BC Children's & Women's Hospital

Fraser Health Authority

Vancouver, BC

  • Number of positions available : 1

  • To be discussed

  • Starting date : 1 position to fill as soon as possible

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Salary

The salary range for this position is CAD $30.54 - $30.54 / hour
Job Summary

Are you motivated to join a dedicated team of health care providers in this dynamic and rewarding role? Are you interested in a career where you can make an impact on the well-being of others? 

 

Get to know Lower Mainland Pharmacy Services: 

We are a collaboration of four premier health employers Fraser Health, Provincial Health Services, Providence and Vancouver Coastal Health and provide an integrated approach to pharmaceutical care and service excellence patients, residents and clients committed to investing in your professional development in building an environment where you can advance your career. 

 

Position Highlights: 

We currently have an exciting Full Time opportunity for a Secretary, Pharmacy Services to join our team at BC Children's & Women's Hospital located in Vancouver, BC.

 

If this sounds like the perfect role for you, here’s why we believe you should apply: 

 

  • A career that offers you the opportunity to work in a fast growing and exciting organization with professionals who are eminent in their respective fields. 
  • Competitive salary package, including comprehensive health benefits coverage. 

Our pharmacy team always aspires to improve and achieve the best possible care for our patients and improve their quality of life. 

We hire great people for outstanding jobs and need your help to expand the ability to deliver prompt and professional service.    

 

We aim to build an environment where you love the work you do, the place where you work, and the people around you. From the financial advisor handling our health care resources, to the IT professional enabling life-saving data, to the nurse and physician on the front line of patient care, everyone plays a role in the care continuum. Together, we build outstanding workplaces. 

 

We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work.  

 

Apply now to join our excellent team! 

 

One team, best pharmacy care, better lives. 


Detailed Overview

Performs administrative and secretarial duties, coordinates the workflow of the assigned area by establishing work schedules and organizing operating procedures and provides clerical support for the assigned department.
Responsibilities


  1. Screens and prioritizes incoming materials for the attention of department staff; responds to routine inquiries and material by composing and/or drafting correspondence or referring to the appropriate area.
  2. Types a variety of technical and non-technical material such as correspondence, forms, graphs, memos, minutes, agendas, notices, reports, and spreadsheets using various software applications; transcribes materials such as memos, meeting minutes and related correspondence and distributes materials to appropriate staff.
  3. Coordinates the workflow of the assigned area by monitoring and maintaining office equipment and by organizing operating procedures for secretarial, filing, storage, retention and related support systems; establishes work schedules and ensures completion of work; develops new work methods and/or procedures, identifies problems and recommends solutions to the Coordinator or designate regarding office support systems.
  4. Attends and participates in meetings by recording proceedings, preparing minutes, reports and agendas and providing secretarial support; takes follow up action as result of meetings; maintains department manuals including applicable policy and procedures manuals.
  5. Maintains appointment calendars for team members by determining and prioritizing urgency of requests, scheduling appointments and arranging meetings, altering schedules where necessary, notifying participants and booking rooms/equipment, as needed; makes travel arrangements as required.
  6. Answers the telephone, greets and/or redirects visitors to the appropriate area, responds to queries, takes/relays messages and/or redirects callers to appropriate area, as required.
  7. Maintains timekeeping records for staff by receiving daily timesheets, coding and entering information into the payroll system an checking entries for accuracy; liaises with Payroll on resolving issues such as changes to timekeeping procedures and employee inquiries.
  8. Maintains on-call lists and schedules by entering data into a spreadsheet and making changes as requested; prints and distributes updated list to teams members, as required.
  9. Monitors department office supplies and equipment; completes purchase requisitions for authorization as required; operates office equipment and carries out minor maintenance such as loading paper and removing paper jams; refers maintenance issues to the appropriate personnel, as needed.
  10. Sets up and maintains filing and distribution systems for a variety of records and files by indexing binders/logs, creating and labelling files and filing materials; compiles monthly workload statistics by gathering information, inputting data, performing simple calculations and preparing summary reports.
  11. Receives and processes requests such as vacation, leaves of absences, terminations, reimbursements for travel and/or related expenses by preparing documentation and forwarding to appropriate person for approval; processes expense forms for items such as mileage, parking, conferences, cheques for consulting services, hospital pharmacy licence renewals, and subscriptions.
  12. Performs other related duties as assigned.

Qualifications

Education and Experience

Grade 12, graduation from a recognized secretarial program, supplemented by courses in medical stenography plus three (3) years' recent, related experience, or an equivalent combination of education, training and experience.

Skills and Abilities

  • Ability to keyboard at 50 wpm.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Physical ability to carry out the duties of the position.
  • Ability to organize and prioritize work.
  • Ability to operate related equipment.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

 

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

 

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

 

Together, we are the heart of health care.

 

Instagram | Facebook | LinkedIn | X | Indeed | Glassdoor

 

Follow our Careers social channels to learn about our culture and values, hear directly from some of your future colleagues, stay updated on exciting opportunities and get valuable career tips from our recruiters.

Requirements

Level of education

undetermined

Work experience (years)

undetermined

Written languages

undetermined

Spoken languages

undetermined

Internal reference No.

93028

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