Executive Assistant

What is the opportunity?

In this role, you will provide direct support to the Head of Sustainability, Personal & Commercial Banking and the Vice President, Strategy and Operations. In addition, you will collaborate with RBC Leadership, senior management teams and business partners on behalf of the Head, Sustainability and the VP, Strategy and Operations, follow-up on action items, maintain calendars, coordinate travel arrangements, facilitate department events and provide administrative support.

What will you do?

• Act as the key contact for the Head of Sustainability, Personal & Commercial Banking and Vice President, Strategy and Operations
• Calendar management including prioritizing scheduling and managing conflicts; provide support in organizing meetings, video and in person meetings (book meeting location and equipment resources) with minimal input/direction
• Set up and coordinate business planning sessions, town halls, staff meetings, management meetings, team meetings and one-on-ones with direct reports/ key stakeholders
• As required, follow up on any agenda items or deliverables including coordination with key stakeholders, facilitators and presenters to deliver materials in a timely manner
• Support the overall objectives of the senior management teams with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, events and help with town hall meetings, onboarding new team members etc
• Coordinate travel / hotel arrangements and external events for Head of Sustainability, Personal & Commercial Banking and Vice President, Strategy and Operations and leadership team, as needed
• Maintain vacation schedule and up-to-date records for the executives and their direct reports within Workday
• Prepare expense reports ensuring accuracy and adherence to policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval
• Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met

What do you need to succeed?

• 5+ years working with Executives (Vice President & above)
• Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook, Webex
• Initiative, problem solving, curiosity and flexibility in a dynamic team environment
• Excellent interpersonal skills, diplomacy, tact, positive can-do attitude
• Outstanding time management and organization skills
• Experience with Human Resources tool, Workday

Whats in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work

Job Skills

Additional Job Details

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above