Int. Project Coordinator to support IT Infrastructure and System initiatives for a Real Estate Client

Duration: 10 months (high chance of extension)

Location: Toronto hybrid (4d/wk in office)

Our Real Estate client is in need of a Int. Project Coordinator to support IT Infrastructure and System initiatives

Must Haves:

• 4+ years experience as a Project Coordinator supporting infrastructure and system initiatives
• Vendor Management, create project artifacts, manage project budgets
• 4+ years experience with waterfall methodology
• 4+ years experience with Microsoft Excel

Nice to Haves:

• Previous experience in the Real Estate domain
• PMP or equivalent certification

Key Responsibilities:

• Manage projects to successful completion that have 2-6 resources and budgets from 50-500k and sometimes vendor involvement. Possess the ability to take control of a project and move it forward and lead your team towards the end goal on your own
• Experienced with managing vendors on projects to ensure completion of deliverables that we agree upon in the contracts
• Know how to build a schedule with milestones and be able to execute on the coordination of the resources to ensure tasks are completed on time and in sequence. Following up with resources where necessary
• Build implementation plans with escalation and roll back procedures
• Need to be quick thinking in making decisions and judgement calls on issues that arise during implementations.
• Create agendas and need to take and distribute meeting minutes effectively (critical decisions, action items, follow ups)
• Able to interact with all types of different resource personalities, be able to get the best out of them by supporting them with their project tasks
• Creation of project artifacts and maintain those artifacts for gate approvals and general updates for the stakeholders
• Must be a good communicator written and oral. Provide documented biweekly updates and present your updates to a large audience of Senior Management and Project leaders
• Need to be able to follow our procurement processes to formalize agreements and execute purchases for your project.
• Forecast, monitor and manage your project budget to ensure spending is within the expectations of the project owner
• Close out projects via conducting lessons learned and following proper closeout procedures and documentation