Administrative Assistant

We are seeking a professional Administrative Assistant for an exciting new opportunity! This role starts early in the morning -but that also means you are done early! (7 am- 3 pm, Monday- Friday- in office). It's a small company with a ton of room for growth. The role is a little bit of everything - reception, admin, office operations and accounting. If you have a background in financial services - particularly investments, and want to work for a company that will invest in you, send your resume over today! This is an incredible team and work environment; the leadership is exceptional.

ABOUT OUR CLIENT

Our client is in the Financial Services Industry, more specifically -Investments, located in Downtown Vancouver. Our client’s leadership style is transparent, honest, and straight forward. You’ll never be unsure about what you are responsible for or what the expectations are. You’ll be treated fairly and appreciated and recognized for your hard work.

ABOUT THE OPPORTUNITY
This is an opportunity to work for a company that will invest in you! They want someone who wants to grow with them. It’s a small company, ‘it’s not my job’ doesn’t work here. Everyone -starting from the top has the same way of thinking -it doesn’t matter what your role is, they work together to get it done; no task is too big or too small, and it doesn’t matter who you are, help each other achieve the collective goal. This is an opportunity to shape and carve out your own role. If you always wanted to help ‘develop’ your position, this is the chance to do it. The role is what you are going to make of it!

ABOUT THE POSITION
Calendar Management
Responsible for managing daily agenda, meetings, phone calls and appointment requests
Effectively reducing the administration time for the Managing Director
Managing all internal scheduling requests for calls, and meetings.
Establishing daily work priorities and keeps the Managing Director on task and abreast of immediate priorities
Providing support in preparing and formatting presentation materials
Email management: you will be responsible for managing, prioritizing, and responding when appropriate
Document management and filing; this could be financial filings and reporting, and general documents
Reception; manages all incoming inquiries, all guests to the office; in this role you will be up at reception
Ordering office supplies; manages office vendors
Invoicing; acts as the communication liaison between the external accountant and bookkeeper

THE REQUIREMENTS

3+ years of experience in an Administration, Office Manager or Executive Assistant role
Prior experience managing calendars, meetings and email responses
Completion of Canadian Securities Course or willingness to complete in the first year of employment
Admin experience in a financial institution is a BIG ASSET!
Intermediate Microsoft Office skills; Word, Excel, PowerPoint
Proven ability to anticipate needs and meet deadlines, must have a strong sense of urgency and effective time management skills
Excellent communication abilities; written and verbal
Strong attention to detail and highly organized
Must be able to pass a criminal and credit background check

COMPENSATION
Annual salary ranges up to $60,000 depending on experience. Competitive vacation and benefits after probation. Professional development and lots of room to grow.

HOW TO APPLY
Please apply directly to this posting with the most recent version of your resume.

ABOUT IMPACT RECRUITMENT
Specializing in a wide variety of industries and recruitment verticals, Impact Recruitment is passionate about matching exceptional talent with exciting new opportunities. For job seekers, we offer a dedicated approach to finding the right opportunity for your career growth.
The Certified Candidate® system by Impact Recruitment is designed to ensure your next career move is the right one. We take the time to thoroughly understand your technical abilities, your career goals, and you. Become a Certified Candidate® and enjoy a better recruitment experience with Impact. Learn more at impactrecruitment.ca.

Privacy and confidentiality are important to us; as such all applications are kept strictly confidential. We will not share your information with anyone without your prior approval. While we will only be considering qualified applicants for this position, if you are interested in pursuing an alternate career path, we would certainly be happy to speak with you about opportunities that fit your profile.