Department mission
To provide departments with leadership in order to guarantee a quality workforce and offer a healthy, stimulating, and safe work environment, while ensuring equity and respect for others and maintaining excellence in our practices.
Responsibilities and goals associated with the positionUnder the supervision of the Senior Business Partner – Human Resources, the jobholder is responsible for the overall handling of the payroll process. He or she acts as the contact person to answer and support the various departments, both internal (users) and external (governments and others). The jobholder’s main responsibilities are as follows:
- Perform the final verification of the weekly data entry for the payroll process
- Manage the vacation, sick leave, floating holiday and accumulated time banks, provide a list to all staff managers of the number of weeks’ vacation for their employees, manage the 4% and 6% vacation for part-time employees, and calculate sick leave hours for part-time employees pro-rated to that of permanent employees
- Carry out the year-end process and create the new year, apply the new group insurance rates for employees according to their category, apply the new pay rates according to the various collective agreements, and update the seniority of part-time employees each year, providing a list of these to the union
- Balance all accounts for government and other deductions, print RL-1 and T4 slips, provide a list for actuaries of the calculation of pensionable earnings and contributions to the pension fund, and balance the group insurance bill for all active and retired employees to determine taxable benefits
- Upon receipt of a subpoena, provide details of salary and other benefits regarding an employee to the defence attorney and complete records of employment
- Create and maintain employee records
- Generate and process attendance records approved by the departments in a decentralized payroll system, enter and balance data, run the payroll calculation and produce all related reports
- Prepare government and other remittances, including payment requests to make these remittances and carry out the accounting follow-up of these various budget items
- Prepare payroll registers and provide various lists and reports as required
- Prepare receipts or duplicates for the RL-1 and T4 slips
- Perform any other related tasks
Working hours 35 hours per week
For the period between Thanksgiving and the first (1st) Monday of May: Monday to Friday inclusively, 8:30 a.m. to 4:30 p.m., minus one (1) hour for lunch. For the period between the first (1st) Monday of May and Thanksgiving: Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., minus forty-five (45) minutes for lunch; Friday, 8:00 a.m. to noon.
** This is a temporary position for an undetermined duration**
Posting dates
From April 2 to 14, 2025
How to apply
To apply for this position, go to www.pointe-claire.ca/en/city/jobs/ and click on “See available jobs”. Please submit your application no later than April 14, 2025.
