Intermediate Banking PCO - supports Global Banking & Markets, International Banking - 35286

Location Address: 40 Temperance Street 7th Floor (40T-7) - hybrid - onsite 2 times/week

Contract Duration: 12 months

Story Behind the Need

The Regulatory and Business Initiatives (RBI) Group is an internal business transformation advisory/consulting group which supports Global Banking & Markets, International Banking, and, in some cases, the enterprise, to deliver large-scale regulatory, business, data and operational initiatives, requiring in-depth knowledge of products, technology or processes, in a strategically and fiscally responsible manner, and provide information, education and support to ensure that all changes are assessed and evaluated in a timely manner. The team of program management and business analysis specialists, with subject matter expertise in capital markets, data, regulations, standardized governance, target operating model development and stakeholder engagement, is focused on improving client experience and service offerings and facilitating adherence to applicable regulations.

Responsibilities:

• Maintain project artifacts, including approvals, spreadsheets, meeting notes, status reports, third party contracts and other correspondence and documentation, as appropriate.

• Coordinate and run meeting with senior stakeholders, including preparing and delivering presentations, and collaborate to ensure stakeholders provide feedback/status updates and execute deliverables in a timely manner

• Provide feedback or status updates regarding assigned tasks related to the project.

• Assist with maintenance of project budget, including tracking items to be delivered, reviewing timesheets for anomalies, ensuring all invoices have been approved with proper sign-offs prior to payment, ensuring information is properly recorded, maintaining ongoing costs to complete forecasts, reconciling project budget, and completing investigations for differences as they occur.

• Function as the project secretariat, including preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed notes on a timely basis, recording, communicating, and following up on action items and maintaining project distribution lists.

• Support Program/Project Manager to ensure all appropriate stakeholder groups are represented on project team and to maintain momentum of the project against a background of constantly conflicting priorities.

• Multitask on several projects workstreams.

• Ongoing communication of project status, completing the agreed-on reports and escalating issues to Program/Project Manager as required

• Understand how the Bank’s risk appetite and risk culture drive day-to-day activities and decisions.

• Actively pursue effective and efficient operations of his/her respective areas in accordance with the bank'sValues, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions, and conduct risk.

• Champion a high-performance environment and contributes to an inclusive work environment.

Must Have Skills:

• A post-secondary degree or relevant equivalent work experience

• 5+ years of project coordination and/or management experience supporting multiple workstreams/projects of varying complexity in a team environment, including creation of business case and management of project financials/budget

• 3+ years of experience using project management/collaboration tools, techniques and methodologies including Microsoft Project, JIRA, Confluence, Clarity PPM

• Expert ability balancing competing or conflicting requests of various workstreams/projects and stakeholders, requiring a professional approach and advanced negotiation, and influencing skills.

• Strong to advanced user capabilities in Microsoft Excel, Word, PowerPoint

Nice to Have:

• Capital market products knowledge.

• Formal Project Management or Business Analysis education/designation (e.g., PMP, CBAP)

• Familiarity with IT concepts, methodology and vocabulary.

• Experience working on projects at big 5 banks in Canada

• Thorough knowledge of a Bank’s formal and informal organizational structure

Soft Skills:

Ability to work collaboratively in a team environment under tight deadlines.

• Business results orientation.

• Disciplined, objective and open-minded approach to accountabilities.

• Attention to detail and organizational skills required to work on multiple competing priorities.

• Excellent communication skills, both orally and through written/pictorial reporting.

• Solid problem-solving and analytical skills to creatively develop unique solutions/approaches to resolve issues

• Ability to work with large quantities of data and organize results

• Perseverance, flexibility, and efficiency to overcome challenges standing in the way of successful project completion

Education:

• Post-secondary degree

• Project Management or Business Analysis designation (e.g., PMP, CBAP)

Best vs Average:

The ideal candidate would have over 5 years of project coordination and/or management experience, supporting multiple workstreams/projects of varying complexity, advanced skills using project management tools like Microsoft Project, JIRA, Confluence, and Clarity PPM, strong negotiation and influencing skills, excellent communication skills, and a disciplined, objective, and open-minded approach to accountabilities